Know How RPA Helps in Employee Onboarding?

Employee onboarding process in IT organizations is the first impression that a company makes on new hires. However, no matter how often a person changes jobs, starting a new one is always tricky. All new faces and daily ritual tasks take a long time to adjust.

However, the onboarding process must be simple. Organizations can use a better approach to streamline as well as simplify employee onboarding. Regarding employee onboarding in an IT organization, there is a lot of administrative work, unnecessary stress, as well as coordination for new hires. And if your IT organization is in the right place and working on the proper process, problems will arise.

But, how do you make employee onboarding easy and painless? 

Can you relieve some of the burdens on HR teams in IT organizations? Let’s know how employee onboarding services will benefit your organization.

What are the employee onboarding process and its challenges?

Employee onboarding is integrating a new hire into an organization and familiarizing them with the company’s culture, policies, and procedures. It is a critical process that can significantly impact the success of the new employee and the organization.

The onboarding process typically includes the following steps:

Pre-boarding: This involves preparing for the new employee’s arrival. It includes setting up their workspace, ordering equipment, and communicating with the employee. 

Orientation: During the first day of office, the employees are instructed on the company, its mission, vision, and values. 

Training: This involves providing the new employee with the necessary training to do their job effectively. It includes job-specific training and training on company policies as well as procedures.

Follow-up: This includes ongoing support and check-ins with the new employee. It ensure they adjust well and have the necessary resources to succeed.

Challenges in the employee onboarding process can include:

Time constraints: Due to the rushed and incomplete onboarding process, employers are pressured to onboard new employees quickly.

Lack of resources: Employers may need more help, such as training materials or a dedicated onboarding team, to provide a thorough onboarding experience.

Remote onboarding: With the rise of remote work, onboarding new employees virtually can be challenging, as it may be more difficult to build connections and provide necessary training.

Cultural fit: Ensuring that new employees are an excellent cultural fit with the organization can be difficult. Also, failure to do so can lead to decreased morale and productivity.

Retention: If the onboarding process is ineffective, new employees may be more likely to leave the organization. Which further lead to higher turnover and decreased productivity.

RPA and AI: The key to Improve Employee Onboarding in IT

  • Create a bot to send and distribute email letters to employees.
  • Create a data and tool connect self-service portal.
  • OCR and Intelligent Data Processing are used to review and verify data.
  • Create a centralized data system to facilitate access.
  • Provide AI-assisted assistance to service desk agents.
  • Provide bot assistance in the resolution of service tickets and queries.

Furthermore, it also creates cross-functional process automation to enable coordination between HR, finance, and administration with IT.

How Do RPA and AI Benefit IT Organizations?

Employee onboarding is frequently regarded as a process closely related to the HR department in an IT organization. However, automating employee onboarding benefits HR and others, such as finance and administration. Furthermore, RPA and AI enable cross-functional process automation, allowing businesses to do more with less time investment.

Finance & Account

Accounts and finance departments in IT organizations walk new employees through payroll setup, benefits enrollment, retirement plans, stock benefits, and other processes. It allows new hires to navigate these benefit account departments necessitating significant data access. Handling this volume of data manually, verifying it, and initiating allowances take time and are prone to error.

IT Team 

When new employees join the workplace, granting them access to tools and data is iterative. At this point, both IT teams in the back office can track employees’ allocation requirements using RPA. RPA bots can easily handle computers, ID cards, VPN access, and WIFI, and the iterative process of creating an automated workflow to create 

  • Make a checklist and a task list.
  • Set deadlines.
  • For real-time management, collect metrics and track progress.
  • Determine process changes and record depreciation.

Human Resources Department

In addition when new employees join the company, the HR team is mainly entitled to or closely related to them. Verifying new employees’ data, entering information into the system, tracking employees’ performance, and contacting multiple to conduct employee evaluations. Also, Manually performing these tasks is an iterative and time-consuming process. Using Robotic process automation bots in the employee onboarding process, the HR team can-

  • Identify areas of anger and help.
  • Determine areas for improvement.
  • Keep track of document openings and consumption.
  • Make your learning path.
  • Inform employees about potential flight hazards.
  • Increase the likelihood of retention.

Why RPA services in Employee Onboarding?

Implementing Automation in Onboarding Process

The HR team must do a lot of work during the onboarding process, from new hires joining to sharing data access for workplace experience. 

Finally, with Werq Labs RPA services, you can improve employee onboarding and create a positive employee experience.

Also, your business can focus on more critical tasks, including ordinary and repetitive tasks, which will boost your brand’s productivity. 


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